Wednesday Words
To Go Where Your VisionPoints, a few inspiration points for you and your business.
It’s wonderful what we can do if we’re always doing.
—George Washington
I’m a planner. I believe in it for myself and for my clients. Planning gives shape to your intentions, breaks massive goals into smaller tasks, and makes it a lot more likely that you’ll achieve what you meant to.
Thing is, I rarely complete everything on my planned list. (For the day, for the week, even for a project. Something usually gets left out.) Not too unusual, a lot of you may make a To Do list for the day and find that a third of the items on it don’t get finished. Does that mean planning is a flawed process? I had a little debate about that subject yesterday.
I argued no. Planning allows you to look at the full scope of a day or a project in its ideal form. It allows you to write things down and then forget them; if you aren’t wasting mental energy on remembering what’s next, you can concentrate much more fully on what’s at hand. And it allows you to prioritize and even strategically skip items, when it becomes clear that you can fit the entire ideal into the time you have available. For me, rather than inducing guilt (“I didn’t finish it all”), it gives pride (“look what I got done”). Most folks I’ve converted to planning were worried about the guilt, but found the same, that deliberate planning gets rid of that awful floating feeling and gives pride and a sense of accomplishment.
Yeah, so?
So, I planned my day as usual yesterday morning. Then with every star aligned in my favor, I worked that plan. End to end. I dogged through the whole thing and got every single thing finished, in spite of a very rough start with a human who seemed to want to eat my self-esteem for breakfast (sorry, you picked the wrong lady). I honestly don’t know when the last time I finished an entire list was. (This post is last on my list!)
You know what? It’s pretty awesome. S’Marvelous. I’ll go back to never quite finishing things tomorrow, but for now, if you’re like me and you rarely see the end, make that list for yourself, or for you and your staff, and promise to apply yourself with all your might once in a while—maybe even once a week—and bust it all out. It’s wonderful what we can do. Your business will thank you.
If you’re like George Washington, and you already finish everything on your list every day and bust out all sorts of accomplishments with no problem, feel free to leave me a tip. Otherwise… What’s your planning strategy, and how has it helped you over the years? Or—are you a floater, letting life and work happen to you? How is that working for you?
Grow and be well,
Kelly Erickson












5 November 2008, 11:56 am
I am a fan of planning. I have long term plans, mid term plans and short term plans. For daily plans, I put my tasks on a whiteboard (well, it’s not white but silver) and color code. I put no more than 3 top priority tasks in one color and then code the rest of the list by order of importance. I typically finish the priorities and sometimes check off other items. I erase the tasks as they’re done and once/twice a month bust through the entire list leaving a completely empty board. It’s a little like inbox heaven.
Karen Swim’s last blog post…I’m with Stupid
5 November 2008, 2:13 pm
Okay, if you start telling me “Work the Plan, and Plan the Work”, I’ll know you went to Project Management School!
5 November 2008, 2:32 pm
Karen,
I’m a Covey devotee myself. 1 big thing for each role, keep balanced, little things have to contribute to bigger goals or else they can’t go on the list. It works wonderfully, except for that never-finished aspect. But even that works (for me).
I always liked the whiteboard or huge desk calendar idea—nagging me and inescapably in front of me—but when I think of what mine would look like… too scary. Better to close up my little planner and neatly hide my insane schedule and task lists away!
So Friar,
Are you saying you’re a floater?
Regards,
Kelly
5 November 2008, 2:37 pm
I think of my “to-do” list as a “can-do” list, because I’m never quite sure which way life will turn. So I tend to load extra things on my list. I know what is important or most important and what is “nice to have”. Then if I have 5 minutes that won’t be enough to work on a big rock, I can still do a “nice to have”.
Or if I do complete all of the big rocks, I can take care of a couple of pebbles. Whatever doesn’t get done today, I put on the list tomorrow, perhaps.
Maybe my daily “can-do” list reads more like a weekly “to-do” list. That seems to make more sense, if you had a look at it. By week’s end I typically have nothing left on the list, I’m just flexible with the order.
Because really, at the end of the day, the only thing I “must do” is love my family, and take care of them. Everything else doesn’t matter in the long run.
Brett Legree’s last blog post…summer’s end.
5 November 2008, 2:48 pm
Brett,
“… the only thing I ‘must do’ is love my family, and take care of them.” Now that’s a nice list.
Until later,
Kelly
5 November 2008, 3:05 pm
Oh, I am the most helium-filled, gossamer-winged, ride-the-air-currents-Forest-Gump-variety-goosefeather MASTER FLOATER of ALL TIME!
I float, mostly at home. Life’s too short.
…at work, I try to follow THE PLAN. Within reason.
Though at the Widget Factory, it’s really HARD to get motivated.
I can’t count how many times I’ve been reminded, micro-managed and harassed that “Task A” absolutely, unequivocally HAS TO GET DONE by a certain time.
The World, nay, Civilization as We Know it WILL END if I don’t meet the deadlines.
Then, after all is said and done, after all that stress and me busting my butt, some boson managers two levels up decide to delay whole Game Plan …and will sit on the Project and let it slide.
When it suits them, SUDDENLY there is LOTS of time.
Too many times they’ve cried wolf. So, God help me, I refuse to listen too seriously, and I tend to float more than scurry.
(Oh, I know that’s probably a BAD attitude to take…but Meh…that’s where I am right now).
Friar’s last blog post…Travels with the Bear: Watching Germans Fight
5 November 2008, 3:13 pm
*picturing a person nicknamed “friar” with gossamer wings*
Friar,
Shh, don’t tell the go-getters, myself (when I can keep up) among them… if meh gets you through, in the environment you work in, then so be it. Float along. Meh.
Why stress? Productivity that moves goals along is one thing. Faux-productivity that moves the pawns on the chessboard is supreme ICK.
Until later,
Kelly
5 November 2008, 4:13 pm
@Kelly
(I agree…the Go-Getters and Life-Coach-Wannabees will have KITTENS if they heard what I just admitted!) But I know I can trust you to keep this a secret!
Sometimes, you need to go into “Meh” Mode, as a matter of self-preservation.
(…floatin’ down the stream, boss. Floatin’ HARD! )
Friar’s last blog post…Travels with the Bear: Watching Germans Fight
6 November 2008, 9:05 am
I plan like crazy then do exactly what I feel like anyway. The plan is there to remind me what I want/need to get done and then I choose from the list. Of course the days I get it all done I have a little party in my head but I don’t beat myself up days don’t get the list done.
Alex Fayle | Someday Syndrome’s last blog post…Improvising Life: Do You Play Along?
6 November 2008, 9:44 am
I am such a list person! And like you, it doesn’t bother me if I am not able to cross everything off the list. I carry it forward, or I decide it wasn’t that important after all, and remove it.
Lists take the pressure off of me deciding what to do next. Complete a task, cross it off (boy that feels good), pick another task, carry on.
And when I am truly procrastinating, I actually write the list with tasks I have already completed, just so I can immediately cross items off and feel good. (Okay, maybe that’s taking lists just a little too far)
Urban Panther’s last blog post…My Cat the ATV
6 November 2008, 10:04 am
The Inuit had a schedule: Eat when you’re hungry. Sleep when you’re tired.
That works for me.
6 November 2008, 10:14 am
(The Inuit were also insane – I mean, come on, look where they *lived*… I think I’d rather have been persecuted in my homeland than “escape” to frozen hell, live in a snow house and eat whale blubber.)
Brett Legree’s last blog post…summer’s end.
6 November 2008, 10:54 am
Aha. So that’s my problem. I don’t plan!
steph’s last blog post…What I Know for Sure, No. 2
6 November 2008, 10:55 am
Unfortunately, for a while now I’ve been in instant gratification mode. Anything that gets done is in spite of myself.
steph’s last blog post…What I Know for Sure, No. 2
6 November 2008, 12:30 pm
@Brett
I dont’ know who was more insane…the Inuit who lived up north, or the natives who lived in Death Valley (where it’s stinking hot and it basically looks like a moonscape). They ate bugs to help them survive.
Friar’s last blog post…Mooning Around with Perfesser Friar
6 November 2008, 3:40 pm
Friar,
Float away. It balances out the plan-fanatics.
Alex,
Plan like crazy then… make up your own mind? *gasp* The list doesn’t make up your mind for you?
Wow, cool idea. I’m gonna have to think on that one…
Panther,
On that last point you are not alone. If I don’t get to writing my list until mid-day, I still write the things I got done earlier on it and cross them off. It’s cheesy, but it feels good!
Steph,
When you said that’s your problem, I was afraid you were referring to Brett’s comment about Intuit sleeping and eating habits. LOL! Then I read a little further.
I don’t know if I can recommend “in spite of yourself” as a strategy, but Friar may be able to.
Later,
Kelly